Legal
Privacy notice
This notice explains what personal data the Equations Work website (eqw.ai) collects, why, where it is kept, and the choices and rights you have. We collect as little as we need: what you choose to send us, and — only with your permission — anonymous-by-design measurements of how the site is used.
1. Who we are
The website is operated by Equations Work, A G Trade Centre, NDA – Pashan Road, Bavdhan, Pune 411021, Maharashtra, India (“we”, “us”). We decide how and why your personal data is processed on this site and are responsible for it (the “data fiduciary” under India’s Digital Personal Data Protection Act, 2023, and the “controller” under the EU and UK GDPR).
For any privacy question, request or grievance, write to info@eqw.io with “Privacy” in the subject line.
2. What we collect
When you use the contact form
- What you enter: the type of problem you choose, your description of it, your email address, and — if you provide them — your name and organisation.
- Context of the enquiry: the page you sent it from, which “Discuss…” button you used (for example, a product name), the referring page, and your browser’s user-agent string.
- Abuse prevention: to limit spam, each network address may send only a few enquiries an hour. We do not store your IP address; we store a salted one-way hash of it with a counter, which cannot be turned back into the address.
When you apply for a job
- What you enter: your full name, email address, mobile number and current location; the opening you apply for (job title and code) or that it is a general application; and, if you provide them, your total and relevant experience, current organisation, current designation and notice period.
- What you upload or write: your resume (PDF, DOC or DOCX) and your cover note, including anything you choose to include in them.
- Record of the application: a reference number, the date and time, your privacy-notice confirmation, the page you applied from, your browser’s user-agent string, and the hashed network address used for spam prevention (described above). Our recruiting team also adds its own notes and status updates as it reviews your application.
When you allow analytics
Only if you choose Accept analytics, Google Analytics records how the site is used: pages and rooms viewed, items opened (such as a product or case study), buttons used, approximate location (country and city level), device and browser type, and how you arrived (for example, a search engine or LinkedIn). See section 4.
When you email us
If you write to info@eqw.io, we receive your message and email address through our email provider (Microsoft 365).
What we do not collect
No payment details, no account registration, no advertising or cross-site tracking, and no sale of personal data.
3. Why we use it
| Purpose | Data | Basis |
|---|---|---|
| Reply to your enquiry, discuss your problem and manage the resulting conversation (our team tracks enquiries in an internal CRM) | Contact form data, emails | Your consent, given by submitting the form; for EU/UK visitors, also steps taken at your request before a contract and our legitimate interest in responding |
| Consider your application for the role you chose (or, for a general application, for suitable openings), contact you about it, and send you an acknowledgement | Job-application data, resume, cover note, recruiting notes | Your consent, given when you confirm the privacy notice and submit; for EU/UK applicants, also steps taken at your request before an employment contract |
| Understand how the site is used and improve it | Analytics data | Your consent, given through the cookie notice; you can withdraw it at any time |
| Keep the site and form secure and free of spam | Hashed network address, request metadata | Legitimate use for security (DPDP Act) / legitimate interests (GDPR) |
We do not use your data for automated decision-making that affects you, and we do not add contact-form or applicant addresses to marketing lists. Job applications are reviewed by people, not ranked by an automated system.
4. Cookies and analytics
The first time you visit, a notice asks whether we may count your visit. Your choice is stored in your browser (local storage key eqw-consent) so we don’t ask again; that storage is strictly necessary and is not used to identify you. You can change your choice at any time with Cookie settings at the foot of every page.
| Name | Provider | Purpose | Duration | Set when |
|---|---|---|---|---|
_ga | Google Analytics | Distinguishes visitors | Up to 2 years | Only after you accept |
_ga_XLX06N8F5T | Google Analytics | Keeps session state | Up to 2 years | Only after you accept |
eqw-consent (local storage) | Equations Work | Remembers your cookie choice | Until you clear it | When you choose |
We use Google Consent Mode. Until you accept, Analytics stores no cookies; Google may receive basic, cookieless signals (such as that a page was loaded) without an identifier, which it uses only to produce aggregated estimates. Advertising storage, ad personalisation and ad user-data signals are always off on this site. If you decline after previously accepting, we delete the Analytics cookies from your browser.
5. Where data is stored and who processes it
- Google Cloud / Firebase hosts the website and runs the contact-form and job-application services. Enquiries and job applications are stored in a database located in Mumbai, India, and resumes in a private Google Cloud Storage bucket, also in Mumbai, India, that is not publicly accessible.
- Google Analytics (Google LLC and its affiliates) processes analytics data, which may be handled on servers outside India, including in the United States.
- Microsoft provides our email (Microsoft 365), which also sends application acknowledgements, and the sign-in that our staff use to access enquiries and applications (Microsoft Entra ID).
These providers act on our instructions under their own data-processing terms. Where data leaves India or your country, we rely on those providers’ contractual safeguards. Within Equations Work, enquiries and applications are visible only to staff we have specifically authorised.
6. How long we keep it
- Enquiries: deleted 24 months after our last contact with you, unless the conversation becomes a client relationship — in which case we keep what that relationship and our legal obligations require. You can ask us to delete an enquiry sooner.
- Job applications and resumes: deleted 24 months after the application is received (or after the opening closes, if later), unless you join us — in which case they become part of your employment record. You can withdraw your application and ask us to delete it, including your resume, at any time.
- Analytics data: kept in Google Analytics for no longer than 14 months, then deleted by Google; Analytics cookies expire after up to 2 years or when you clear them.
- Spam-prevention counters: contain no readable address and are reset hourly.
7. Your rights
Wherever you are, you can ask us to tell you what personal data we hold about you, to correct or update it, or to delete it, and you can withdraw your consent to analytics at any time with Cookie settings. Withdrawing consent does not affect processing that already took place.
In India, under the Digital Personal Data Protection Act, 2023, you also have the right to grievance redressal and to nominate another person to exercise your rights in the event of death or incapacity. If you are not satisfied with our response, you may complain to the Data Protection Board of India.
In the EU, EEA or UK, you also have the rights to restrict or object to processing and to data portability, and to complain to your local data-protection authority.
To exercise any right, email info@eqw.io. We may need to confirm it’s you before acting. We aim to respond within 30 days.
8. Security
The site is served only over encrypted HTTPS. Enquiries, applications and resumes are stored where they cannot be reached from browsers at all; it is accessed only through our server, and only by staff who sign in with Microsoft Entra ID and have been granted a specific role. No method of transmission or storage is perfectly secure, but we review these controls as the site evolves.
9. Children
This website is intended for businesses and professionals. It is not directed at anyone under 18, and we do not knowingly collect personal data from children. If you believe a child has sent us personal data, contact us and we will delete it.
10. Changes and contact
We will update this notice when our practices change and revise the date at the top. Material changes will be highlighted on the site.
Equations Work · A G Trade Centre, NDA – Pashan Road, Bavdhan, Pune 411021, Maharashtra, India · info@eqw.io
See also: Terms of use